20-21 CDI COVID PLANS

The main purpose of this page is to address health and safety practices within the Clive Davis Institute facility at 370 Jay Street. This page will be updated as CDI has new or revised information to share with our community.

Our facilities operation plan was approved by NYU Associate Vice President for Student Health, Dr. Carlo Ciotoli, as well as Tisch School of the Arts. We wish to share aspects of our plan to keep the 5th and 6th floor studios, practice rooms, edit suites, meeting rooms, tech shop, and other spaces and all their contents as clean and safe as possible for the duration of the academic year. While the facilities will be available for class and student use, there are new rules to follow, and new booking procedures for student sessions. 

For the most updated general NYU information, please refer to the NYU Returns site. Parents, please visit the NYU Parents site for additional resources and answers to frequently asked questions.

LETTER FROM NICK SANSANO, ASSOCIATE CHAIR
FEBRUARY 21, 2021


Dear Clive Davis Institute Families,

We are well into the Spring 2021 semester and I would like to offer an update on how the semester is progressing.

I wish I could dispense with starting my updates acknowledging how difficult and challenging life has been for our students and their families. However, we still find ourselves in challenging times. Most thankfully, ReMu students remain supportive of each other and respectfully empathetic. Our entire community continues to exhibit exemplary behavior in following all the established health and safety guidelines and protocols, and offering emotional support. As faculty and staff, we remain available to discuss issues of fatigue and health with our students, as well as with each other, at any time.

Following the relative success of our Fall 2020 reopening, we continue to balance access to our facility with our health and safety concerns. ReMu facility hours have been modified to adjust for changes made to NYC mass transit, and we have spaced student bookings and classes to accommodate proper cleaning and ventilation. Along with clear documentation, we have provided all with a health and cleanliness instructional video, and clear signage throughout the 5th and 6th floors. Cleaning and disinfection supplies are provided in all our rooms.

The studios, edit suites, and practice spaces will continue on the same modified operating schedule we set up in the fall, allowing for safe travel time, and mass transit & NYU shuttle availability. Students’ studio and practice space bookings for curricular and extracurricular session work remain available and are proceeding as planned. Students continue to book all studios, edit suites, and practice rooms, and reserve gear and instruments remotely through our Recorded Music Studio Scheduler software. This minimizes on-site wait times and limits unnecessary travel and contact. 

NYC laws still prohibit live audience performances both on campus and at outside venues. Therefore, we will continue to host hybrid performances that combine Live to Tape and Live Stream from our facility, from the students’ homes and dorms, and eventually outside venues that are approved for streaming. For all performances thus far, the performers and musicians have been safely distanced, (at times in different rooms) while still being able to play, record, and be filmed in real-time. We have the technical infrastructure to enable this. We are seeing many artists, musicians, even entire orchestras embracing this concept both within the University and commercially.

I will remain communicative and vigilant, and keep you informed of any changes as they may develop. Our Clive Davis Institute faculty and staff remain committed to the health and well-being of our students, as well as their education and professional development. We are doing all we can to find and maintain a safe balance.

Respectfully,
Nick Sansano (signed)"

Lecture-Based Courses

Spring 2021: All Recorded Music classes in Business & Technology, and Writing, History, & Emergent Media will remain a combination of blended and remote. The modality of these classes is dependent on class size, subject matter, and the extent to which an in-person option is vital for the success of the curriculum. All lecture-based classes in these areas will eventually have the flexibility to meet in-person as conditions improve and safe gatherings can be approved, and assured. The Individual instructors keep in contact with enrolled students to discuss course planning and scheduling.

Fall 2020: To start, we will be limiting student-to-teacher, and student-to-student exposure. We have moved all lecture-based courses to a blended or remote format. Lecture-based courses that have a blended format will allow for some contact if it can be done safely, however it is possible for remote students to fully engage in most of our blended, lecture-based courses. For example any in-person meetings will be limited, will be in smaller groups to allow for NYU physical distancing requirements, and at the discretion of each individual instructor. Lecture-based courses primarily fall within the curricular areas of Business & Technology, and Writing, History, & Emergent Media. Students will hear directly from their instructors by mid-August in regard to expectations and intentions for each course’s meeting pattern and modality.

Lab-Based Courses

Spring 2021: Our lab-based core digital audio courses continue to be a mix of blended and remote sections to allow flexibility. The labs remain open and staffed, for students to use to attend remote classes, complete class assigned work, or work on personal projects. 


Fall 2020: We have moved some sections of our lab-based courses to a remote format. Lab-based courses fall in the curricular areas of Production, and Musicianship & Performance. Students in New York will be able to utilize the lab facilities to attend remote sections if they so choose.

Some lab-based courses will be offered in a blended format. We understand that calling a lab-based course blended is somewhat confusing. Blended courses combine both in-person and remote instruction. The mix of the two methods varies from course to course. Some instructors will deliver lecture materials remotely, and will periodically meet with small groups of students in-person; some instructors will alternate meetings of the course between in-person and remote from week to week, for example; a section of 12 students may alternate week to week - 6 in-person / 6 remote. Some courses will deliver large group lectures and peer review sessions remote, and regularly meet with students in-person during the semester. The main purpose of the blended format is to limit overall exposure within a particular cohort, as well as allow students the ability to go remote if they feel it is best for their personal situation.

In person lab-based courses will have a class size of no more than 6 students per lab. Labs normally include 12 workstations. We are removing 6 of the 12 workstations in each lab. The keyboard and mouse will be switched out in between sections. Spacing between in-person lab courses will be 30 minutes. We are also working on converting our very large multimedia conference room on the 6th floor (658) into an additional lab space for student and class use, to make up for the 12 workstations we have removed. 

Most courses normally held in our 5th floor hybrid practice rooms (581 and 582) have been moved to either blended, or exclusively remote. Blended courses taught in those rooms will have a reduction in class size per NYU spacing protocol. 

In regard to remote students who need access to software, please complete the survey which has already been sent. We will find out who needs what, and are at work on a plan to accommodate to the best of our ability. 

Musicianship/Performance Courses

Spring 2021: The elective course Stage Performance Essentials: Introduction to Stagecraft will also have a blended option. We are developing a system that will allow an in-person section of a class to meet in two adjacent rooms simultaneously. By connecting the rooms via a network, we will be able to have performance students and teachers interact in real-time while staying a safe distance apart.

Fall 2020: ReMu courses that include group singing and/or singing with live playing within the same room, have been postponed until Spring. All private Vocal Coaching will move to remote only, as will all sections of Pop Singing Essentials. 

There will be no group lessons or group meetings in the 6th floor musicianship offices/classrooms. When not remote, blended portions of our Advanced Musicianship courses will meet in person, on an as-needed basis, in the larger footprint spaces of 581 or 582.

Studio-Based Courses

Spring 2021: Our studio courses, Engineering the Record I and II,  Producing the Record: Sides A and B,  Advanced Studio Production for Songwriters, Mix Intensive, and Critical Listening for the Recording Studio all have a blended option in regard to attendance. We are seeing a significant number of students attending these classes in person and we are well prepared to handle this increase. The performance courses Stage Performance Essentials: Introduction to Stagecraft, The Body and the Stage, and Creating a Compelling Live Concert Experience, are alternating, week to week, between remote and in person. We are employing technology that allows us to connect several rooms together via a digital network. This enables performance students and teachers to interact in real time while staying a safe distance apart. As a reminder, blended courses are courses that meet in both in-person and remote formats. All blended courses continue to have fewer students in each section to accommodate in-person CDC spacing protocols. We have added additional sections to all core courses to compensate for the drastically reduced class size. As previously reported, all the facility usage safety protocols adopted at the start of the fall semester will remain in place indefinitely. We have found that many of the new protocols simply made sense in regard to general cleanliness and maintenance. We are well prepared to face the challenges of keeping everyone safe and keeping everyone working and productive.

Studio Booking/Walk-in Time

Spring 2021: The studios, edit suites, and practice spaces will continue on the same schedule we are currently following. Students’ studio and practice space bookings for curricular and extracurricular use will also continue. Students can now book all sessions, edit suites, and practice time, and reserve gear and instruments remotely through our Recorded Music Studio Scheduler software. This minimizes on-site wait times and limits unnecessary contact. 

Fall 2020: We are planning on allowing students to book and use the studios, practice rooms, edit suites, and shared gear for production class assignments and projects. Booked use of the facilities will be modified to allow for tracking who is where, what they are doing, etc. We have to control the flow of people and activities in order to keep our community safe. We also need to allow for more time in between studio use for proper cleaning and disinfection. Please understand that the restrictions and safeguards we put in place will be strictly enforced, and that they will be non-negotiable. If students habitually do not follow protocol, the facilities will be forced to shut down. If protocol is blatantly and/or repeatedly ignored, students will be referred to the Office of Student Conduct for disciplinary action.

Likewise, any faculty, staff, or mentors who do not follow the rules that are in place will quickly be made aware of their breach of protocol. No one is excluded from being safe.

The concept of studio walk-in time will still exist but it will be heavily modified and carefully controlled, in order to maintain safety. Generally speaking It is vital for us to know ahead of time who is using the studio, what they will be doing, and who is attending the session as a guest. While walk-in time  has had a rather loose approach in regard to what type of session a student is carrying out, we will now need to know about, and closely monitor, all activity, guests, and personnel. For those new to the department, traditionally speaking, walk-in time is studio time that has not been booked for a course, or a course project. Instead of letting the studio time  go to waste, we open the studios for students to use as they see fit, on a first-come, first-served basis. The concept will remain, but the logistics will change in order to adhere to safety standards.

Student Responsibilities

Students must be responsible for cleaning up after themselves at Clive in ways that perhaps they haven’t in the past. Students will have to be very active safe practice participants in order for this reopening to be successful. There will be clear signage, plenty of cleaning stations, masks, gloves, wipes, sanitizer, etc. available in all rooms. We are also in the process of making a series of tutorial videos outlining safe practices, proper clean up procedures, and proper use of the facilities and gear. Viewing the tutorials will be mandatory for all.

The cleaning of hallways, rest rooms, and other common areas on the 5th and 6th floors, as well as common areas at 370 Jay Street, will be managed by NYU.

Mandating the Use of a Personal Windscreen/Pop Filter

If you are a singer, or plan on having session singers from outside the department in your sessions this coming fall, you must have your own personal windscreen/pop filter(s). We ask that you carry it around sealed in a plastic bag, do not allow others to borrow it, and clean it after each use.

We will be supplying all students and faculty with disposable microphone covers, (as well as disposable headphone covers). However, while these covers will help in keeping the microphones clean, they will not work as a *pop filter.

Here are some affordable options. You of course may get as fancy as you like. However, for the most part you will be paying for aesthetics, not functionality. If the suggestions below are not to your liking, we recommend you search B&H, Sweetwater, Guitar Center, Musician’s Friend.

There are two types to choose from: (1) a molded foam filter that slips on to, and encases, the microphone, and/or (2) a screen type that mounts in front of the microphone. In regard to the molded foam filters, since the majority of students use large diaphragm condenser microphones for vocal recording, you may consider the Auray foam windscreen for large condensers, listed below. If you use a dynamic microphone like an SM57, refer to the dynamic mic links. The filters that mount in front the microphones will work with any type of mic.

If you have any questions, please email remutechmanagers@nyu.edu

Safeguards We Have Implemented

Clear Lexan partitions will be installed at our 6th floor reception desk and at our 5th floor equipment check-out window.

All technical / music spaces will have a minimum of 30-60 minutes in between uses, depending upon space. This will allow for proper cleaning and air filtration. 

All shared gear that is checked out from our instrument / tech storeroom, that is used by faculty and students, will enter a cleaning rotation before being put back into use. 

We will mandate that all singers use a personal microphone windscreen/filter when singing into a microphone (see above). We are researching the effects of thin, plastic disposable membranes that are 6 microns or less, to go under the traditional windscreens.

Only the person singing will be allowed in the performance area during vocal recording, and that person will be responsible for cleaning and packing up the microphone, and wiping down other gear used in the vicinity of the singing. We are making instructional ‘how to clean’ videos. We will forgo the use of our molded microphone cases, as to avoid cross contamination. We will use disposable plastic bags, and washable drawstring cotton bags to exchange gear in and out of the tech area.

We will limit the number of students that may be present during student run sessions in studios and practice rooms, and mandate spacing requirements between instrumentalists on multi-person sessions. Edit suites and practice rooms will be limited to single occupancy.

We will prohibit the use of brass instruments for student sessions. They will be allowed only during class time, if the instructor sees fit. Choirs, large string sections, large horn sections, and other tightly spaced large ensembles will be prohibited in all spaces.

We will add time to each student booking in any technical space to allow for students to clean up after themselves. An instructional video will explain their responsibilities. 

We will mandate that all students read and view detailed cleaning and safety instructions, and each student must acknowledge, via a signature, that they understand and will follow the instructions.

Cleaning procedures for microphones and headphones. After each use they enter a cleaning cycle that includes a *Hypochlorous acid wipe down with lint free wipes, UV cabinet disinfection before being put back into circulation. Mics and headphones will be transported in disposable plastic and washable cotton bags. This cleaning procedure will hold true for any handheld device. Hypochlorous acid and UV disinfection have been in use at the medical and dental school for as part of standard practice, as well as chem labs. Hypochlorous acid is commonly used by dentists to safely disinfect surfaces, instruments, tubing, etc..It is also commonly used in direct food disinfection, laundry disinfection, and water disinfection.

Musical instruments will be cleaned before and after each use as per manufacturers Covid disinfection instructions. The solvents used are dependent on the wood and the finish of the instrument. They range from isopropyl alcohol, to Dove dish soap. 

All doors on the 5th and 6th floor common spaces will be covered with NanoSeptic door handle covers and door push covers. They will be changed as per manufacturer's recommendations.

Mask, glove, wipe, and spray bottle stations will be set up throughout the facility, and in every shared room, as will foot controlled trash bins. Additional hand sanitizer stations will also be set up throughout the facility. 

We will post and enforce occupancy limits for each room on the floor. Any group disobeying the occupancy limits will be asked to disperse by NYU security.

Materials and Methods Summary

Cleaning Surfaces
1. Hypochlorous Acid|
2. Isopropyl Alcohol
3. Lint Free wipes
4. Spray Bottles
5. Alcohol wipes

Cleaning Microphones
1. Hypochlorous Acid
2. UV Cabinets - Kerkau Manufacturing F100 (3)
3. Isopropyl alcohol
4. Distilled water
5. Lint Free wipes
6. Spray Bottles

Cleaning Instruments
1. Bleach
2. Dish Detergent
3. Distilled water
4. Isopropyl alcohol
5. Hypochlorous Acid
6. Lint Free wipes
7. Spray bottles
8. Alcohol wipes

Cleaning Headphones
1. Hypochlorous Acid
2. UV Cabinet - Kerkau Manufacturing F100

Transporting gear from checkout area to studios
1. Washable cotton muslin drawstring bags
2. Plastic bags

Returning gear to checkout area
1. Washable cotton muslin drawstring bags
2. Plastic bags

Performances

Spring 2021: NYC and CDC laws prohibit most live audience, in-person performances both on campus and at outside venues. Therefore, we are planning on hosting hybrid performances that will combine live to tape from our facility. Performers and musicians will be safely isolated and distanced, (at times in different rooms) while still being able to play, record, and be filmed in real-time. We have the technical infrastructure to enable this, and we are already putting it to use in limited applications. We are seeing many artists, musicians, even entire orchestras embracing this concept.